Archives: Accommodation Types

Tent Village Setups in Richmond, VA

Looking for something truly unique for your next gathering? Our Tent Village experience brings people together in comfort and style. Perfect for family reunions, birthday parties, retreats, or group getaways, we can set up multiple tents to create your own private village right at your chosen location.

We currently offer three tents in total—two cozy, smaller tents (16 ft) and one spacious, large tent (19 ft). Together, they create the perfect mix of personal space and a central gathering spot for your group.

✨ Book a tent village today! Send an inquiry using the form below or contact us at 804.349.8523.

Rental Options:

• One Day Event
  • Two Small Tents (~12 Guests): $1,000 (+taxes and fees)
  • Big Tent & Small Tent (~14 Guests): $1,100 (+taxes and fees)
  • All Three Tents (~20 Guests): $1,600 (+taxes and fees)
• Two-Day Event:
  • Two Small Tents (~12 Guests): $1,600 (+taxes and fees)
  • Big Tent & Small Tent (~14 Guests): $1,800 (+taxes and fees)
  • All Three Tents (~20 Guests): $2,600 (+taxes and fees)
• Please note: Each tent includes sleeping accommodations for two people. Additional bedding is $25/person. No charge for bringing your own sleeping bags. If you bring your own sleeping bags, memory foam floor mats will be provided at no extra charge. Travel charges apply approximately 40 minutes outside of Richmond.
• Extra Bedding: $25 per person

Contact Us to Get Started

 

Setup Options:

• Themed Birthday Party
• Anniversary/Date Night
• Family or Kids Campout

Bonus Fun (A la cart):

• Movie Night (projector & screen): $75
• Karaoke Night (mics, screen, speaker): $100
• Silent Disco (wireless LED headphones): $75
• For Kids
  • Bug Safari Kit: $30
  • Kid’s Game Chest (connect four, board games, card games): $30
  • Glow Night (glow sticks & flashlights): $10 per person
• Teens & Adults
  • Scavenger Hunt (setup on location): $200
  • Trivia Night (adult trivia games): $30
  • Galaxy Night (Telescope w/Starfinder): $75
  • Lawn Games (giant Jenga, corn hole, bocce, Bottle Bash): $30 each
  • Polaroid Camera: $20 + $10 per film roll

Camping Extras:

• S’mores kit (s’mores, roasting sticks): $30
  • Tabletop firepit w/wood for s’mores: $20
• Large Firepit, firewood, chairs: $100
• Party Setup (table, chairs, trashcan): $50
• Bar Setup (bar, ice bucket, glasses, napkins): $50
• Weber Grill w/Charcoal: $50
• Pizza Oven w/Propane: $50
• Large Boat Cooler: $20
• Coffee Bar (coffee, tea, cocoa): $30
• Picnic Setup (place settings only): Call for Recommendations
• Campfire Chef (on-site catering): Call for Recommendations

Requirements for a Glamping Setup:

• A flat, dry space to put up the tent with a 35-foot diameter.
• Permission to set up a tent at the location.
• Confirmation that we can put 10-inch stakes into the ground at the location.

Large Tent Sleeping Accommodation Options:

• 2 Queen Beds (memory foam mattress)
• 4 Twin XLs (memory foam mattresses)
• Up to 8 floor bed setups (ideal for kids)
• Bring your own sleeping bags (comfortable with 10)

Small Tent Sleeping Accommodation Options:

• 1 Queen Bed (memory foam mattress)
• 2 Twin XLs (memory foam mattresses)
• Up to 6 floor bed setups (ideal for kids)
• Up to 6 Sleeping Bags

 

FAQ:

Q: What if I need to reschedule or cancel? A: We require two weeks’ notice for a full refund/cancelation. However, if you opt to reschedule your trip, we can do so up to three days prior. Please keep in mind that a rescheduled trip within the two-week window will not be eligible for a refund.

Q: What happens if we get bad weather on the day of my glampout? A: If weather negatively impacts your glamping experience (before or even during), you will have the opportunity to reschedule for another available day at no charge to you. This includes heavy rain and other weather conditions (such as lightning, high winds, extreme heat, or snow). We’re flexible and want to ensure you have a great and safe experience!

Q: What kind of mattresses and pillows should I expect? A: Our glamping setups use premium memory foam mattresses set on bed frames, with cool plush pillows. There are no blow-up mattresses here!

Q: What if my yard isn’t big enough for a glamping tent? A: You can hire us to set up a glamping scene at any campground that allows it. We also have several partners in the area who are open to hosting glampers on their private property. Give us a call to discuss the options.

Q: Will the tent damage my lawn? A: Our tents can cause slight discoloration to your grass if used in the same spot for multiple nights. If your grass turns yellow, it typically bounces back in a few weeks with water and fresh growth. If you’re planning a multi-night stay, you may consider placement somewhere where you won’t mind having discolored grass for a few weeks.

✨ Book a Tent Village Today

Ready to turn your gathering into something unforgettable? Contact us to reserve your Tent Village and let us handle the setup, so you and your guests can relax, connect, and enjoy the perfect glamping experience together.

Sensory Tent Rentals for Events in Richmond, VA

Looking for a way to make your event more inclusive and family-friendly? Our mobile sensory tent rentals provide a calm, quiet space for children and families to escape the noise, crowds, and activity of large gatherings. Perfect for kids with sensory sensitivities or autism, these tents create a safe and welcoming environment where everyone can enjoy your event.

✨ Book a sensory tent today! Send an inquiry using the form below or contact us at 804.349.8523.

Rental Options:

• One Day Event: $500 (+taxes and fees)
• Two-Day Event: $800 (+taxes and fees)
• Please note: Includes basic decor, seating, etc., but additional investment may be required if special sensory supplies are needed. Additional investment may be required if you need help manning the tent during your event. Travel charges apply approximately 40 minutes outside of Richmond.

Contact Us to Get Started

What Is a Sensory Tent?

A sensory tent is a quiet tent for events—set up as a calming retreat away from the chaos. Inside, children can relax in a low-stimulus environment with soft lighting, cozy seating, and soothing décor. Parents love knowing there’s a dedicated space for their children to regroup, while event organizers love the message it sends: everyone is welcome here.

Why Add a Sensory Tent to Your Event?

• Inclusive Event Planning: Show guests you care about accessibility by offering an autism-friendly space.
• Stress-Free for Parents: Families can relax knowing there’s a quiet retreat available when kids need a break.
• Custom Setup: Our sensory tents can be tailored to match the look and feel of your event while maintaining a calm, cozy atmosphere.
• Better Guest Experience: A sensory tent ensures guests of all ages can participate without feeling overwhelmed.

Ideal for Outdoor Events

Our sensory tent rentals are a perfect addition to:

• Community events and festivals
• School functions and fundraisers
• Corporate family days
• Weddings and private celebrations

Requirements for a Glamping Setup:

• A flat, dry space to put up the tent with a 25-foot diameter.
• Permission to set up a tent at the location.
• Confirmation that we can put 10-inch stakes into the ground at the location.

Make Your Event Autism-Friendly & Inclusive

Adding a sensory tent is more than just a thoughtful touch—it’s a simple, impactful way to create an autism-friendly event and ensure every guest feels comfortable.

✨ Book a Sensory Tent Today

Ready to make your next event more inclusive? Contact us to learn more about our sensory tent rentals and how we can create a calming, child-friendly space that fits seamlessly into your event.

FAQ:

Q: What if I need to reschedule or cancel? A: We require two weeks’ notice for a full refund/cancellation. However, if you opt to reschedule your event, we can do so up to three days prior. Please keep in mind that a rescheduled event within the two-week window will not be eligible for a refund.

Q: What happens if we get bad weather on the day of my glampout? A: If weather negatively impacts your glamping experience (before or even during), you will have the opportunity to reschedule for another available day at no charge to you. This includes heavy rain and other weather conditions (such as lightning, high winds, extreme heat, or snow). We’re flexible and want to ensure you have a great and safe experience!

Q: Will the tent damage my grass? A: Our tents can cause slight discoloration to your grass if used in the same spot for multiple nights. If your grass turns yellow, it typically bounces back in a few weeks with water and fresh growth. If you’re planning a multi-night stay, you may consider placement somewhere where you won’t mind having discolored grass for a few weeks.

Meet the Retreat — your perfect escape in a 16-foot canvas bell tent.

Spacious yet cozy, it comfortably fits up to six guests and features six windows plus a raised-ceiling zone at the back—great for family adventures or an intimate, romantic retreat right in your backyard.

We handle everything from delivery and setup to takedown, so you can just show up and relax. Our standard setup includes all overnight essentials, and we offer flexible layouts to match your vibe—plush beds, casual floor pillows, or memory-foam mats for sleeping bags. Have something special in mind? Tell us, and we’ll bring it to life.

✨ Book the Retreat Tent today! To get started, see our availability on the calendar below, submit an inquiry form below, or contact us at 804.349.8523.

Rental Options:

• One Night Stay: $500 (+taxes and fees)
• Two Night Stay: $800 (+taxes and fees)
• Please note: Includes sleeping accommodations for up to 2 people. Additional bedding packages are $25/person. No charge for bringing your own sleeping bags. If you bring your own sleeping bags, memory foam floor mats will be provided at no extra charge.  Travel charges apply approximately 40 minutes outside of Richmond.
• Extra Bedding: $25 per person

Setup Options:

• Themed Birthday Party
• Anniversary/Date Night
• Family or Kids Campout

Bonus Fun (A la cart):

• Movie Night (projector & screen): $75
• Karaoke Night (mics, screen, speaker): $100
• Silent Disco (wireless LED headphones): $75
• For Kids
  • Bug Safari Kit: $30
  • Kid’s Game Chest (connect four, board games, card games): $30
  • Glow Night (glow sticks & flashlights): $10 per person
• Teens & Adults
  • Scavenger Hunt (setup on location): $200
  • Trivia Night (adult trivia games): $30
  • Galaxy Night (Telescope w/Starfinder): $75
  • Lawn Games (giant Jenga, corn hole, bocce, Bottle Bash): $30 each
  • Polaroid Camera: $20 + $10 per film roll

Camping Extras:

• S’mores kit (s’mores, roasting sticks): $30
  • Tabletop firepit w/wood for s’mores: $20
• Large Firepit, firewood, chairs: $100
• Party Setup (table, chairs, trashcan): $50
• Bar Setup (bar, ice bucket, glasses, napkins): $50
• Weber Grill w/Charcoal: $50
• Pizza Oven w/Propane: $50
• Large Boat Cooler: $20
• Coffee Bar (coffee, tea, cocoa): $30
• Picnic Setup (place settings only): Call for Recommendations
• Campfire Chef (on-site catering): Call for Recommendations

Requirements for a Glamping Setup:

• A flat, dry space to put up the tent with a 25-foot diameter.
• Permission to set up a tent at the location.
• Confirmation that we can put 10-inch stakes into the ground at the location.

Sleeping Accommodation Options:

• 1 Queen Bed (memory foam mattress)
• 2 Twin XLs (memory foam mattresses)
• Up to 6 Sleeping Bags

Contact Us to Get Started

 

FAQ:

Q: What if I need to reschedule or cancel? A: We require two weeks’ notice for a full refund/cancellation. However, if you opt to reschedule your trip, we can do so up to three days prior. Please keep in mind that a rescheduled trip within the two-week window will not be eligible for a refund.

Q: What happens if we get bad weather on the day of my glampout? A: If weather negatively impacts your glamping experience (before or even during), you will have the opportunity to reschedule for another available day at no charge to you. This includes heavy rain and other weather conditions (such as lightning, high winds, extreme heat, or snow). We’re flexible and want to ensure you have a great and safe experience!

Q: What kind of mattresses and pillows should I expect? A: Our glamping setups use premium memory foam mattresses set on bed frames, with cool plush pillows. There are no blow-up mattresses here!

Q: What if my yard isn’t big enough for a glamping tent? A: You can hire us to set up a glamping scene at any campground that allows it. We also have several partners in the area who are open to hosting glampers on their private property. Give us a call to discuss the options.

Q: Will the tent damage my lawn? A: Our tents can cause slight discoloration to your grass if used in the same spot for multiple nights. If your grass turns yellow, it typically bounces back in a few weeks with water and fresh growth. If you’re planning a multi-night stay, you may consider placement somewhere where you won’t mind having discolored grass for a few weeks.

 

✨ Book a Glamping Tent Today

Ready to turn your event into something unforgettable? Contact us to reserve the Retreat Tent and let us handle the setup, so you and your guests can relax, connect, and enjoy the perfect glamping experience together.

Our 16-foot canvas bell tent offers a comfortable space, whether you’re hosting a family campout or celebrating a special occasion. This tent easily fits up to 6 people and has skylights at the top for stargazing or watching the clouds. 

We take all the work out of the setup and takedown, so you can sit back and enjoy. Our crew will come to your location to set up the tent and all the furnishings. Our standard setup includes everything you’ll need for an overnight stay; however, we also have a variety of alternate setup options aside from beds, such as floor pillows or foam mats for sleeping bags. 

If you have an idea but don’t see it listed here, reach out to us. We’d love to help make your dream a reality! 

✨ Book the Stargazer Tent today! To get started, see our availability on the calendar below, submit an inquiry form below, or contact us at 804.349.8523.

Rental Options:

• One Night Stay: $500 (+taxes and fees)
• Two Night Stay: $800 (+taxes and fees)
• Please note: Includes sleeping accommodations for up to 2 people. Additional bedding packages are $25/person. No charge for bringing your own sleeping bags. If you bring your own sleeping bags, memory foam floor mats will be provided at no extra charge.  Travel charges apply approximately 40 minutes outside of Richmond.
• Extra Bedding: $25 per person

Setup Options:

• Themed Birthday Party
• Anniversary/Date Night
• Family or Kids Campout

Bonus Fun (A la cart):

• Movie Night (projector & screen): $75
• Karaoke Night (mics, screen, speaker): $100
• Silent Disco (wireless LED headphones): $75
• For Kids
  • Bug Safari Kit: $30
  • Kid’s Game Chest (connect four, board games, card games): $30
  • Glow Night (glow sticks & flashlights): $10 per person
• Teens & Adults
  • Scavenger Hunt (setup on location): $200
  • Trivia Night (adult trivia games): $30
  • Galaxy Night (Telescope w/Starfinder): $75
  • Lawn Games (giant Jenga, corn hole, bocce, Bottle Bash): $30 each
  • Polaroid Camera: $20 + $10 per film roll

Camping Extras:

• S’mores kit (s’mores, roasting sticks): $30
  • Tabletop firepit w/wood for s’mores: $20
• Large Firepit, firewood, chairs: $100
• Party Setup (table, chairs, trashcan): $50
• Bar Setup (bar, ice bucket, glasses, napkins): $50
• Weber Grill w/Charcoal: $50
• Pizza Oven w/Propane: $50
• Large Boat Cooler: $20
• Coffee Bar (coffee, tea, cocoa): $30
• Picnic Setup (place settings only): Call for Recommendations
• Campfire Chef (on-site catering): Call for Recommendations

Requirements for a Glamping Setup:

• A flat, dry space to put up the tent with a 25-foot diameter.
• Permission to set up a tent at the location.
• Confirmation that we can put 10-inch stakes into the ground at the location.

Sleeping Accommodation Options:

• 1 Queen Bed (memory foam mattress)
• 2 Twin XLs (memory foam mattresses)
• Up to 6 Sleeping Bags

 

Contact Us to Get Started

 

FAQ:

Q: What if I need to reschedule or cancel?
A: We require two weeks’ notice for a full refund/cancellation. However, if you opt to reschedule your trip, we can do so up to three days prior. Please keep in mind that a rescheduled trip within the two-week window will not be eligible for a refund. 

Q: What happens if we get bad weather on the day of my glampout?
A: If weather negatively impacts your glamping experience (before or even during), you will have the opportunity to reschedule for another available day at no charge to you. This includes heavy rain and other weather conditions (such as lightning, high winds, extreme heat, or snow). We’re flexible and want to ensure you have a great and safe experience!

Q: What kind of mattresses and pillows should I expect?
A: Our glamping setups use premium memory foam mattresses set on bed frames, with cool plush pillows. There are no blow-up mattresses here!

Q: What if my yard isn’t big enough for a glamping tent?
A: You can hire us to set up a glamping scene at any campground that allows it. We also have several partners in the area who are open to hosting glampers on their private property. Give us a call to discuss the options.

Q: Will the tent damage my lawn?
A: Our tents can cause slight discoloration to your grass if used in the same spot for multiple nights. If your grass turns yellow, it typically bounces back in a few weeks with water and fresh growth. If you’re planning a multi-night stay, you may consider placement somewhere where you won’t mind having discolored grass for a few weeks.

 

✨ Book a Glamping Tent Today

Ready to turn your event into something unforgettable? Contact us to reserve the Stella Tent and let us handle the setup, so you and your guests can relax, connect, and enjoy the perfect glamping experience together.

Our 19-foot canvas bell tent offers a comfortable space, whether you’re hosting a family campout or celebrating a special occasion. This tent fits up to 8 people, and the canvas sides can be rolled up to reveal a breezy mosquito netting wall that will keep your guests comfortable.

We take all the work out of the setup and takedown, so you can sit back and enjoy. Our crew will come to your location to set up the tent and all the furnishings. Our standard setup includes everything you’ll need for an overnight stay; however, we also have a variety of alternate setup options aside from beds, such as floor pillows or foam mats for sleeping bags.

If you have an idea but don’t see it listed here, reach out to us. We’d love to help make your dream a reality! 

✨ Book the Happy Glamper Tent today! To get started, see our availability on the calendar below, submit an inquiry form below, or contact us at 804.349.8523.

Rental Options: 

• One Night Stay: $600  (+taxes and fees)
• Two Night Stay: $1,000 (+taxes and fees)
• Please note: Includes sleeping accommodations for up to 2 people. Additional bedding packages are $25/person. No charge for bringing your own sleeping bags. If you bring your own sleeping bags, memory foam floor mats will be provided at no extra charge.  Travel charges apply approximately 40 minutes outside of Richmond.
• Extra Bedding: $25 per person

Setup Options:

• Themed Birthday Party
• Anniversary/Date Night
• Family or Kids Campout

Bonus Fun (A la cart):

• Movie Night (projector & screen): $75
• Karaoke Night (mics, screen, speaker): $100
• Silent Disco (wireless LED headphones): $75
• For Kids
  • Bug Safari Kit: $30
  • Kid’s Game Chest (connect four, board games, card games): $30
  • Glow Night (glow sticks & flashlights): $10 per person
• Teens & Adults
  • Scavenger Hunt (setup on location): $200
  • Trivia Night (adult trivia games): $30
  • Galaxy Night (Telescope w/Starfinder): $75
  • Lawn Games (giant Jenga, corn hole, bocce, Bottle Bash): $30 each
  • Polaroid Camera: $20 + $10 per film roll

Camping Extras:

• S’mores kit (s’mores, roasting sticks): $30
  • Tabletop firepit w/wood for s’mores: $20
• Large Firepit, firewood, chairs: $100
• Party Setup (table, chairs, trashcan): $50
• Bar Setup (bar, ice bucket, glasses, napkins): $50
• Weber Grill w/Charcoal: $50
• Pizza Oven w/Propane: $50
• Large Boat Cooler: $20
• Coffee Bar (coffee, tea, cocoa): $30
• Picnic Setup (place settings only): Call for Recommendations
• Campfire Chef (on-site catering): Call for Recommendations

Requirements for a Glamping Setup:

• A flat, dry space to put up the tent with a 35-foot diameter.
• Permission to set up a tent at the location.
• Confirmation that we can put 10-inch stakes into the ground at the location.

Sleeping Accommodation Options:

• 2 Queen Beds (memory foam mattress)
• 4 Twin XLs (memory foam mattresses)
• Up to 8 floor bed setups (ideal for kids)
• Bring your own sleeping bags (comfortable with 10)

Contact Us to Get Started

FAQ:

Q: What if I need to reschedule or cancel? A: We require two weeks’ notice for a full refund/cancelation. However, if you opt to reschedule your trip, we can do so up to three days prior. Please keep in mind that a rescheduled trip within the two-week window will not be eligible for a refund.

Q: What happens if we get bad weather on the day of my glampout? A: If weather negatively impacts your glamping experience (before or even during), you will have the opportunity to reschedule for another available day at no charge to you. This includes heavy rain and other weather conditions (such as lightning, high winds, extreme heat, or snow). We’re flexible and want to ensure you have a great and safe experience!

Q: What kind of mattresses and pillows should I expect? A: Our glamping setups use premium memory foam mattresses set on bed frames, with cool plush pillows. There are no blow-up mattresses here!

Q: What if my yard isn’t big enough for a glamping tent? A: You can hire us to set up a glamping scene at any campground that allows it. We also have several partners in the area who are open to hosting glampers on their private property. Give us a call to discuss the options.

Q: Will the tent damage my lawn? A: Our tents can cause slight discoloration to your grass if used in the same spot for multiple nights. If your grass turns yellow, it typically bounces back in a few weeks with water and fresh growth. If you’re planning a multi-night stay, you may consider placement somewhere where you won’t mind having discolored grass for a few weeks.

 

✨ Book a Glamping Tent Today

Ready to turn your event into something unforgettable? Contact us to reserve the Happy Glamper Tent and let us handle the setup, so you and your guests can relax, connect, and enjoy the perfect glamping experience together.